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CONSTITUTION AND BY-LAWS
OF THE
KOAST AIR MODELING SOCIETY
CLUB # 1814
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CONSTITUTION
ARTICLE I
The name of this organization shall be the Koast Air Modeling Society.
ARTICLE II
SECTION 1. The object of this Society shall be to promote aero-modeling.
SECTION 2. All special or local enterprises of the Society shall conform
to the
policies of the Academy of Model Aeronautics and to the policies of the
Federal Communications Commission, as applicable.
SECTION 3. The Society is not a profit making organization and shall
remain a
non-profit organization.
ARTICLE III
All persons residing in southern Mississippi and other persons invited
by members in good standing shall be eligible for membership, provided
they meet qualifications prescribed by this Society and hold a
individual license issued by the Academy of Model Aeronautics.
ARTICLE IV
This Society shall be governed by the Executive Board. The Executive
Board includes all current elected officers and the immediate Past
President. The Board Chairman will be the current President or the Vice
President in the absence of the President. The Executive Board is
authorized to approve up to $200.00 from Society funds for day-to-day
Society business.
BY - LAWS
NO. 1 - MEMBERSHIP REQUIREMENTS
SECTION A.
1. Individuals desiring membership will complete a membership
application and submit it and a current AMA license to the Executive
Board.
2. New members will pay on (1) years' dues $50.00 or a pro-rated share
up to 1 June, plus a one time initiation fee of $30.00. "New Members"
are defined as any applicant who has not been a member of this Society
during the preceding 12 months.
3. Members will renew their membership by paying annual dues. Members
who leave
the area for job related reasons (military, etc.) can rejoin the society
by paying the
required dues.
4. Members are required to pay $50.00 per year, payable on or before 30
June. Payments after this date will be assessed a $5.00 late charge. If
payment is not received by 30 July, Society privileges will be
terminated and that member removed from the roster. Any person not on
the current active roster will be considered a “New Member” and subject
to all applicable dues.
5. A short-term membership may be requested for a period shorter than
one year. The
person must submit an application form and pay a pro-rated share of dues
plus a $10.00 initiation fee.
6. The membership requirements as stated above applies to all members
except honorary members who are elected by the Society. Honorary members
are not required to pay dues. Membership dues and initiation fee may be
reduced or waived for any member if approved by two-thirds of the
members present at the next regularly scheduled meeting. If necessary,
additional fees may be assessed on all Society members on a one-time
basis.
7. Gate keys are issued to every member. The Society Secretary will
provide keys to
new members. Lost keys will be replaced at a cost of $2.00.
NO. 2 - MEETINGS
SECTION A. The Society shall conduct regular meetings on the first
Sunday of each month.
SECTION B. A simple majority of the membership shall be present at any
meeting to constitute a quorum. A quorum must be in attendance to
conduct Society business.
SECTION C. The president, in concert with at least two other officers,
may call special meetings of the membership, as they deem necessary.
SECTION D. The order of business shall be by agenda prepared by the
president in concert with other officers, outlining the order of
business to be conducted.
SECTION E. The Society shall be governed by Robert's Rules of Order when
not in conflict with the Constitution or By-Laws of the Society.
NO. 3 - OFFICER DUTIES
SECTION A. The officers shall preside over all meetings as provided for
in the constitution.
SECTION B. Duties of the officer shall be as follows:
1. The President shall appoint committees for special or extra duties as
may be
necessary for the Society's betterment or benefit, and they shall be an
ex-officio member of any such appointed committees.
2. The Vice President shall, in the absence or incapacity of the
President, exercise the duties of and possess all powers of the
President. They shall be the Society's Program Chairman.
3. The Secretary shall keep the minutes of all meetings, conduct
correspondence for and in the name of the Society, keep a current roster
of all members and their status in the Society, and their memberships
and licenses as required by the Constitution and
By-Laws. They shall prepare and submit an annual report of the Society's
activities. progress, and status at each annual meeting. The secretary,
with the treasurer, shall annually file the application and payment of
fees for AMA Club Charter renewal.
4. The Treasurer shall exercise general supervision of the Society's
financial affairs, shall have custody of its monies, and shall have charge
of the collection of Society dues and fees as well as the proper
disbursement of the Society's monies. He/She shall procure a checking
account in the Club's name using his own and an additional club
member's signature. They shall make a financial report
at the annual meeting, after the Society's acceptance of which they
shall surrender all books of accounting, receipts, vouchers and moneys
to their successor. Further, the Treasurer shall collect the required
fees for AMA Club Charter and they will assist the Secretary by proper
disbursement for the filing of the annual renewal application for AMA
Club Charter for the Society.
5. After the Secretary has read the minutes of the previous meeting,
their adoption shall be called for.
NO. 4 - ELECTIONS
SECTION A. Election of officers of the Society shall be held at the
annual December meeting. Officers-elect shall assume office in January.
The terms of office shall be one (1) year. A candidate for office shall
have been a valid member of the society for not less than one (1) year.
The President shall appoint in October, a Nomination Committee for the
purpose of selecting a nominee to the offices of President, Vice
President, Secretary, and Treasurer. Further nominations of candidates
for office may come from the general membership, by way of the floor, at
the election. Election may be by acclamation or by written ballot.
SECTION B. Vacancies of office during a term shall be filled by
appointment from the Executive Board if term remaining is less than
three months. Over three months, an election shall be held. If vacancy
is that of President, the Vice President shall
automatically succeed.
NO 5 - Amendments
SECTION A. This Constitution & By-Laws may be amended only at a meeting
where a quorum is present. Adoption of the amendment requires an
affirmative vote of two-thirds (2/3) of the members present in person
and voting.
SECTION B. No amendment shall be put to vote, unless written notice
thereof, stating the proposed amendment, shall have been mailed or
delivered personally to each member of this club at least two (2) weeks
prior to the meeting at which the vote on the amendment will be taken.
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